Company ID: CH40030252986
Address: P.O. Box 5456 | CH - 8050 Zürich, Switzerland
Phone: +41 56 299 30 10
(hereinafter ”we” or ”Company”)
2. Contact person for register matters
E-mail address: Kaie.firstname.lastname@example.org
Phone: +372 5383 2518
Nalgoo Applicant Tracking System (ATS)
4. What is the purpose of the processing of personal data?
The purposes of processing personal data of the data subjects are the management of human resource allocation and implementing of the recruitment process. Within these purposes we process personal data in order to contact the applicants for interviewing and decision making purposes.
5. What data do we process?
In connection with the job applicant register we process the following personal data of the applicants:
applicant`s basic information such as firstname, lastname, date of birth;
applicant`s contact details such as private and/or work email address, mobile phone, private home address;
information related to suitability for the job and other relevant details (background, etc.) the applicant has provided during the application process, such as photographs, information on education, profession, work history (such as employers, commencement and duration of employment, nature of tasks), language skills, other special skills, a description of personal characteristics, different certificates and appraisals, links to online portfolios, profiles and other sources and references
information about applicant`s assessment conducted during interviews or testing (personality, professionality etc. test, that are needed to evaluate the suitability for the position in question), which have been conducted with the consent of the applicant;
information regarding the progress of the applicant`s recruitment process such as upcoming follow-up interviews or recruitment process termination;
other possible and relevant information wilfully provided by the applicant during the application process of the controller or information otherwise published specifically for professional purposes, such as their LinkedIn profile or information collected separately by the controller with the consent of the data subject.
6. From where do we receive the data?
The primary source for the data stored in the register is the applicant in question. Other sources may be used in accordance with law. If necessary, we may receive data from recruitment consultants.
By applying for a job, the applicant permits collecting information from his/her public professional profile to the extent that is necessary for deeming the suitability for the job in question.
7. Who do we provide or transfer data to? Do we transfer the data outside of the EU or the EEA?
We process the data by ourselves. Additionally, any information regarding the applicants that is stored in the register can be disclosed, with the applicant's consent, to companies within the corporate group in order to connect applicants with employers. Hereby the applicant gives the consent that the personal data can be disclosed to companies within the corporate group.
We will only disclose personal data according to current legislation to parties who have a legal and/or contractual right to receive data from the register. We may also disclose data for other purposes in accordance with local laws.
We utilise subcontractors working on our behalf to limited process of personal data. We use e.g. subcontractors to process personal data by IT system providers. We have ensured protection of your data by making necessary contracts with the subcontractors regarding data processing.
The data will not be transferred outside the EU or EEA.
8. How do we protect the data and for how long do we store it?
Databases containing personal data are restricted only to employees who have the right to process applicant data for the purposes of their work. The register is protected with the necessary technical and organisational precautions. The data is stored in databases that are protected with usernames, passwords, firewalls and other technical procedures. All persons processing the data are bound by professional secrecy.
We will store the personal data for as long as is necessary to complete the recruitment process. As a rule, the data can be used for six (6) months for recruitment purposes and another six (6) months for possible local legal requirements. Data will be destroyed or completely anonymized after one (1) year. If an applicant becomes our employee, we will store information the applicant has provided during the application process as part of their employee profile in accordance to the privacy notice regarding employee data.
9. What are your rights as an applicant (data subject)?
Each applicant has the right to inspect any information in the register pertaining to him/her and to demand the correction or erasure of incorrect information.
Each applicant has a right in accordance with the General Data Protection Regulation (2016/679) (from 25 May 2018) to object the processing of his/her data or to request limited processing as well as the right to lodge a complaint to the supervisory authorities regarding the processing of his/her personal data.
On grounds relating to your particular situation, you have the right to object processing measures concerning you, when the processing of data is based on the recruitment. In relation with your request, the particular situation to which the objecting of processing is based, must be specified. We may deny fulfilling the request only based on compelling legitimate grounds.
As an applicant you have the right to object the processing at any time, and it is free of charge.
Any requests regarding this Privacy Notice shall be addressed in person or in writing to the contact person listed in section 2.